(Información remitida por la empresa firmante)
3. Proxy representative and powers of attorneyA shareholder may participate in the Annual General Meeting and exercise their rights at the meeting also by way of proxy representation. A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the General Meeting.
Should a shareholder participate in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts or equity savings accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the General Meeting.
Possible proxy documents should be delivered by email to the address titta.ware@valmet.com before the expiry of the registration period on March 15, 2023 at 4:00 p.m. (EET), by which time the proxy documents must be received.
Shareholders that are legal persons can also use the electronic Suomi.fi authorization service. In this case, the shareholder that is legal person authorizes an assignee nominated by it in the Suomi.fi service at www.suomi.fi/e-authorizations using the authorization topic «Representation at the General Meeting». The assignee must identify themself with strong electronic authentication in the general meeting service when registering, after which the electronic mandate is automatically checked. The strong electronic authentication works with a Finnish online banking credentials or a mobile certificate. More information on www.suomi.fi/e-authorizations.
4. Advance voting
Shareholders with a Finnish book-entry account or equity savings account may vote in advance on certain agenda matters of the General Meeting during the period from February 9, 2023 at 10:00 a.m. until March 15, 2023 at 4:00 p.m. (EET).
A shareholder who has voted in advance may request information under the Finnish Companies Act, request a vote at the General Meeting or vote on a possible counterproposal only if they are present at the General Meeting by themselves or by proxy.
Advance voting can be done in the following ways:
a. on the Company’s website at www.valmet.com/agm
For natural persons, electronic advance voting requires secure strong electronic authentication, and a shareholder may register and vote by logging in using their personal Finnish online banking credentials or a mobile certificate.
For shareholders that are legal entities, electronic advance voting does not require strong electronic authentication. However, the shareholder shall provide the number of its Finnish book-entry account and other information required. If a shareholder that is a legal entity uses the electronic Suomi.fi authorization service further described above, the registration requires strong electronic authentication, which works with personal Finnish online banking credentials or a mobile certificate.
b. by email or regular mail
A shareholder may submit the advance voting form available on the Company’s website or corresponding information to Euroclear Finland Oy by email addressed to yhtiokokous@euroclear.eu, or by regular mail addressed to Euroclear Finland Oy, Annual General Meeting / Valmet Oyj, P.O. Box 1110, FI-00101 Helsinki, Finland.
If a shareholder participates in the General Meeting by submitting the votes in advance, submission of the votes before the end of the registration and advance voting period constitutes due registration for the General Meeting, provided that they contain the above-mentioned information required for the registration. The advance votes must be received by the end of the registration and advance voting period at the latest.
A proposal subject to advance voting is considered to have been presented without amendments at the General Meeting.
Instructions regarding the advance voting, and the terms related to the electronic advance voting are also available on the Company’s website at www.valmet.com/agm.
5. Other instructions and information
The meeting language will be Finnish. There is simultaneous interpretation into English at the meeting venue.
Pursuant to Chapter 5, Section 25 of the Finnish Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
The Company will arrange an opportunity for shareholders who have registered for the meeting to follow the meeting online via a webcast. Detailed instructions on following the webcast will be available on the Company’s website www.valmet.com/agm before the General Meeting. Shareholders are asked to take into account that following the meeting via webcast is not considered participating in the General Meeting, and that it is not possible for the shareholders to exercise their shareholder rights in the General Meeting through the webcast. Shareholders that wish to follow the webcast can exercise their voting rights by voting on the matter on the agenda in advance in accordance with the instructions provided above.
On the date of this notice February 2, 2023, the total number of shares and votes in Valmet is 184,529,605. The total amount includes 344,775 treasury shares held by the Company. Such treasury shares held by the Company do not have voting rights.
Espoo February 2, 2023
VALMET OYJ
Board of Directors
Further information, please contact:
Rasmus Oksala, General Counsel, Valmet, tel. +358 50 3173 830
Pekka Rouhiainen, Director, Investor Relations, Valmet, tel. +358 10 672 0020
DISTRIBUTION:
Nasdaq Helsinki
Major media
www.valmet.com
Valmet is a leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries.With our automation systems and flow control solutions, we serve an even wider base of process industries. Our 17,500 professionals around the world work close to our customers and are committed to moving our customers’ performance forward – every day.
The company has over 220 years of industrial history and a strong track record in continuous improvement and renewal. In 2022, a major milestone was achieved when the flow control company Neles was merged into Valmet. Valmet’s net sales in 2022 were approximately EUR 5.1 billion.
Valmet’s shares are listed on the Nasdaq Helsinki, and the head office is in Espoo, Finland.
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