(Información remitida por la empresa firmante)
A holder of nominee-registered shares is advised to request without delay necessary instructions regarding the temporary registration in the shareholders’ register of the company, issuing of proxy authorisation documents and voting instructions as well as registration for the Annual General Meeting from his/her custodian bank. The account manager of the custodian shall temporarily register a holder of nominee-registered shares wishing to participate in the Annual General Meeting in the shareholders’ register of the company at the latest by the time stated above. In addition, the account manager of the custodian shall, as needed, see to voting in advance on behalf of a nominee-registered shareholder within the registration period applicable to nominee-registered shares, no later than by Monday 13 March by 10.00 a.m. (EET). 4. Proxy representatives and powers of attorney
Shareholders may participate in the Annual General Meeting and exercise their rights by appointing proxy representative. A proxy representative may also vote in advance in the manner described in this notice.
Proxy representatives must identify himself/herself personally to the online registration service and advance voting using strong authentication, after which they can register and vote in advance on behalf of the shareholder they represent. A proxy representative shall produce a dated proxy authorisation document or otherwise demonstrate in a reliable manner their right to represent the shareholder. Statutory right of representation may be demonstrated by using the Suomi.fi e-Authorizations service.
A template for the proxy authorisation document and voting instructions will be available at the company’s website at www.kojamo.fi/agm. Possible proxy authorisation documents are requested to be submitted by mail to Innovatics Oy, Yhtiökokous
/ Kojamo Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki or by email at agm@innovatics.fi before the end of the registration period (8 March 2023 at 4.00 p.m. (EET)), by which time the documents must be received.
If a shareholder participates in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different securities accounts, the shares in respect of which each proxy representative is authorised to represent the shareholder shall be identified in connection with the registration.
Shareholders that are legal entities may, as an alternative to traditional proxy authorisation documents, use the electronic Suomi.fi authorisation service for authorising their proxy representatives. The representative is mandated in the Suomi.fi service at www.suomi.fi/e-authorisations (using the authorisation topic “Representation at the General Meeting”). When registering for the Annual General Meeting in the general meeting service, authorised representatives shall identify themselves with strong electronic authentication, after which by choosing the person/entity they represent in the meeting, the electronic mandate is automatically verified. The strong electronic authentication takes place with personal online banking credentials or a mobile certificate. For more information, see www.suomi.fi/e-authorisations.
5. Advance voting
A shareholder whose shares are registered in his/her personal book-entry account may also vote in advance on certain agenda items of the Annual General Meeting from 9.00 a.m. (EET) on 16 February 2023 until 4.00 p.m. (EET) on 8 March 2023 by the following means:
a. through the company’s website at www.kojamo.fi/agm
Advance voting requires that the shareholders or their statutory representatives or proxy representatives use strong electronic authentication either by Finnish or Swedish banking credentials or a mobile certificate.
b. by mail or email
A shareholder who votes in advance by mail or email shall send the advance voting form available on the company’s website at www.kojamo.fi/agm or corresponding information by mail to Innovatics Oy, Yhtiökokous / Kojamo Oyj, Ratamestarinkatu 13 A, FI-00520 Helsinki or by email at agm@innovatics.fi.
If a shareholder participates in the Annual General Meeting by submitting votes in advance by mail or email to Innovatics Oy before the deadline for registration and advance voting, the submission constitutes due registration for the Annual General Meeting, provided that the shareholder’s message includes the information requested on the advance voting form required for registration.
Instructions relating to the advance voting are available on the company’s website at www.kojamo.fi/agm.
Shareholders who have voted in advance who wish to exercise their right to ask questions, demand a vote at the Annual General Meeting or vote on a possible counterproposal under the Finnish Companies Act must participate in the Annual General Meeting at the meeting venue in person or by way of proxy representation.
For holders of nominee-registered shares, advance voting is carried out via the account manager. The account manager may cast advance votes on behalf of the holders of nominee-registered shares in accordance with the voting instructions provided by the holders of nominee-registered shares during the registration period for the nominee-registered shares.
A proposal subject to advance voting is considered to have been presented without amendments at the Annual General Meeting.
6. Other instructions and information
The language of the General Meeting shall be Finnish. Shareholder who is present at the Annual General Meeting has the right to ask questions with respect to the matters to be considered at the Annual General Meeting in accordance with Chapter 5 Section 25 of the Finnish Companies Act.
The information concerning the Annual General Meeting required under the Finnish Companies Act and the Finnish Securities Markets Act is available at the company’s website at www.kojamo.fi/agm.
On the date of this notice, 15 February 2023, the total number of shares in Kojamo plc and votes represented by such shares is 247,144,399. On the date of this notice to the Annual General Meeting, the company does not hold any of its own shares.
Changes in the number of shares held after the record date of the Annual General Meeting shall not have an effect on the right to participate the Annual General Meeting nor on the number of votes held by a shareholder in the Annual General Meeting.
Additional information on the registration and advance voting is available during the registration period of the Annual General Meeting by telephone at +358 10 2818 909 on business days during 9.00 a.m. until 12.00 noon and from 1.00 p.m. until 4.00 p.m. (EET).
In Helsinki, 15 February 2023
Kojamo plc
The Board of Directors
For more information, please contact:
Markus Kouhi, General Counsel, Kojamo plc, tel. +358 20 508 4238, markus.kouhi@kojamo.fi
Distribution:
Nasdaq Helsinki, Key media
Kojamo is Finland’s largest private residential real estate company and one of the biggest investors in Finland. Our mission is to create better urban housing. Lumo offers environmentally friendly housing and services for the city dweller who appreciates quality and effortlessness. We actively develop the value of our investment properties by developing new properties and our existing property portfolio. We want to be the property market frontrunner and the number one choice for our customers. Kojamo’s shares are listed on the official list of Nasdaq Helsinki. For more information, please visit https://kojamo.fi/en/.
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